Major Events Sponsorship Request I have read the Economy and Experience Major Events support information and understand the terms. My event is in accordance with these terms. Yes I have read and understand I am responsible for the protecting people in crowded spaces Federal and State police safety requirements (e.g. heavy vehicle bollards and barriers) Yes Are you working with a Major Events team member regarding this sponsorship request? Yes No Who are you working with regarding this sponsorship request? - None -Jacqui TrimbyTim LeeRaph BehNicole McNamaraJessica DoolyJaime Cail If you selected no, please reach out to the Major Events team at [email protected] before proceeding to discuss your event details. Contact details Main contact person responsible for contractual information Organisation Information message The City of Greater Bendigo can only fund legal entities, such as incorporated associations and companies Please select and provide one of the following ABN ACN Non for profit ABN ACN ABN Person filling this form out (if different to our main contact) Address Phone Email Event Web Address Tell us about the event Event Name Date/s and duration of event (number of days, including set up and pack down dates and times) Location of event and venue details Select all that apply Location of event and venue details Ulumbarra TheatreAll Seasons Resort HotelBendigo Town HallRed Energy ArenaBendigo's Prince of Wales Showgrounds & Exhibition and Events CentreBendigo Town Hall Precinct & GardensLa Trobe - BendigoMacKenzie QuartersThe Capital TheatreQuality Hotel Lakeside BendigoBendigo RacecourseGarden for the Future, BendigoRosalind Park, BendigoBull Street, BendigoDai Gum San PrecinctLar Birpa Athletics ComplexBendigo Eaglehawk Badminton CentreEpsom Huntly Recreation ReserveStrathfieldsaye Recreation ReserveQueen Elizabeth OvalFaith Leech Aquatic CentreGurri Wanyarra Wellbeing CentreTom Flood Sports centreBendigo East Bowling ClubBendigo Bowls ClubGolden Square Bowls ClubKangaroo Flat Bowls ClubBendigo Regional Hockey ComplexWellsford Rifle RangeAxedale Golf ClubNeangar Park Golf ClubBendigo Golf ClubBelvoir Park Golf ClubHeathcote Golf ClubBendigo Regional Tennis CentreBendigo Squash CentreLake Eppalock - Bendigo Yacht ClubPalmer's GymBendigo South East College StadiumHeathcote ShowgroundsHeathcote Barrack Reserve OvalBendigo CBDUknown/UnconfirmedUnknown - would like assistance to find a suitable locationOther… Enter other… Type of event (Does not include fundraising events) Agricultural Arts/Culture/Heritage Conference/Expo/Trade/Forum/Business Food and Wine Sport Community Describe the event in 50 words Event requirements Please specify the support you are applying for, including the amount requested, and explain which aspect(s) of your event the funding will support Has the event ever been held in Bendigo before? Yes No What year was it held? Based on your past event data or research, how many people are you expecting to attend the event? Are participants expected from outside of the Bendigo region? Yes No What % of participants are expected from intrastate? Regional Victoria, Metro Melbourne etc What % of participants are expected from interstate? NSW, Queensland, South Australia etc What % of participants are expected from international locations? USA, UK, China etc Please outline the research, data, or assumptions used to inform the projections Upload your Event Plan including Safety and Risk Assessment If your current Event Plan/ Risk assessment is not yet available, you may upload an Event Plan from the previous year as a temporary placeholder. However, a current Event Plan/ Risk assessment for this event must be provided. One file only.10 MB limit.Allowed types: pdf doc docx xls xlsx txt. Outline how your event will benefit the Bendigo region economically, socially, suppliers, branding etc If your request for support or sponsorship is approved, you may be required to provide the following documentation:Public Liability Insurance with a minimum coverage of $20 millionEvidence of a legal entity status, such as an Incorporation Certificate or equivalent documentationDepending on the nature of your event, additional permits and approvals may also be required, including but not limited to:Liquor licences or permits for the sale or consumption of alcoholFood vendor permitsPermits for activities conducted in public spacesOccupancy permit for a place of entertainment (POPE)Traffic Management PlansAny other approvals or permits Your proposed event budget Are you applying or have you been successful for other funding including City of Greater Bendigo funding? Yes No What financial support do you have or have applied for? Community Partnerships Visit Victoria Business events Victoria Sports Recreation Victoria Commercial sponsorship Other… Enter other… What is your total event budget? Please provide details below or attach your budget document Provide details Attach budget document Income 1. Sponsorship/funding/grants (What financial support do you have or have applied for e.g. Bursaries, grants) 2. Cash contribution/s (other sources e.g. committee funds, entry or attendee fees) 3. In kind support Are the above income items 1, 2 and 3 confirmed or unconfirmed? Confirmed Unconfirmed What is your contingency plan if you receive no support or further sponsorship? Income total Expenditure Detail your advertising/media strategies costs Your cash contribution/s for your event Administration and professional services Site equipment Detail your marketing/PR activities Venue hire costs and location Catering Other expenditure Total expenditure Total income vs expenditure Income must balance with expenditure. Event budget One file only.10 MB limit.Allowed types: pdf doc docx xls xlsx txt. Do you have an Event Sponsorship Prospectus or Event Partnership Proposal? Yes No Event Sponsorship Prospectus or Event Partnership Proposal One file only.10 MB limit.Allowed types: pdf doc docx xls xlsx txt. Will the event proceed without Council support? Yes No
